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MySignStack turns your details into a polished, email-safe signature in a couple of minutes.

1. Create a workspace. Sign up with your company name, email and a password. You become the workspace admin.
2. Fill in your details. In the editor, type your name, title, contact details and links. The live preview updates as you go.
3. Pick a brand and template. Choose a layout and the brand it should use (colours, logo, disclaimer).
4. Install it. Click Copy signature or Download .htm and follow the steps for your email app.

The editor is split in two: the fields on the left, and a live preview on the right that shows exactly what recipients will see.

• Template — the overall layout (see Templates below).
• Brand — which brand’s colours, logo and disclaimer to use. Change brands and the whole signature re-styles instantly.
• Fields— grouped into Contact, Social links, Photo & logo, Call to action, Promo banner and QR. Empty fields simply don’t appear in the signature.
• Copy signature copies the formatted signature to your clipboard; Download .htm gives you a file Outlook can import.

Three layouts ship with MySignStack — switch anytime; your details carry over.

• Classic Horizontal — headshot, an accent divider, and a contact column. The reliable all-rounder.
• Vertical — a single stacked column with an accent top-border. Reads well on mobile.
• Compact — a minimal one-liner with a left accent bar, for people who like it tight.

A brand is a reusable look — logo, accent colour, website, disclaimer and an optional default banner. Set it once and every signature on that brand inherits it. Admins manage brands under Brands in the top bar.

• Accent colour styles links, the divider, the company name and buttons.
• Logo appears at the bottom of signatures on that brand — unless a person sets their own.
• Disclaimer is a small legal line under the signature.
• Default banner — set a campaign banner once and it shows for the whole team (each person can override it).

On any image field you can paste an image URL or click Upload. Uploaded images are hosted on a public URL, which is essential — email apps (especially Outlook) can’t display images embedded directly in the message.

• Headshot — a square image works best; it’s shown as a circle.
• Logo — a transparent PNG on a light background looks cleanest.
• Formats: PNG, JPG, GIF or WebP, up to 2 MB.

Add a promotional banner — an image or animated GIF — under the signature to advertise a product, event or call to action. Add a banner link to make it clickable.

• Set a banner per person in the editor, or a default for a whole brand under Brands.
• GIFs animate in Gmail, Apple Mail and mobile. Desktop Outlook shows only the first frame — a limitation of every signature tool — so design banners whose first frame works on its own.

Add your LinkedIn, X, Facebook, Instagram or YouTube URLs and a row of small icon buttons appears in the signature. Leave a field blank and that icon is hidden. Icons are drawn as coloured cells so they render reliably everywhere — no broken image icons.

Add a QR code that, when scanned, saves your full contact card (name, title, company, phone, email, website) to the scanner’s phone. In the editor’s Scan-to-save QR field, click Generate scan-to-save QR and it’s built from your details.

Turn any website, CTA or banner link into a tracked link so you can measure clicks. In the editor, below a link field, click Make trackable ↗ — the link is swapped for a short link that records clicks and redirects to the original.

• Open Analytics in the top bar to see clicks per link, sorted by most-clicked, with totals.
• Tracking is powered by QR Stack and shown only when enabled.

Name a signature and click Save new to keep it. Open My signatures to load, rename or delete saved signatures, or start a fresh one. Handy when you keep several — e.g. one per brand or campaign.

Click Copy signature (or Download .htm for Outlook desktop), then follow the steps for your email app.

Outlook — Windows desktop

1. Click Download .htm in MySignStack.
2. In Outlook: File → Options → Mail → Signatures.
3. Create a new signature, then either paste it in, or place the downloaded .htm file into %APPDATA%\Microsoft\Signatures and pick it from the list.
4. Set it as your default for new emails and replies.

Outlook on the web / new Outlook

1. Click Copy signature in MySignStack.
2. In Outlook: Settings → Mail → Compose and reply.
3. Paste into the signature box and save.

Gmail

1. Click Copy signature in MySignStack.
2. In Gmail: Settings (gear) → See all settings → General → Signature.
3. Create a signature, paste it in, choose it for new emails and replies, then Save changes at the bottom.

Apple Mail

1. Click Copy signature in MySignStack.
2. In Mail: Settings → Signatures, create a new one.
3. Uncheck “Always match my default message font” first, then paste.

Admins manage the team under Team in the top bar. Invite teammates by email — they receive a link to set their own name and password, then land straight in the editor.

• Roles: Admins manage the team, brands and billing; members create their own signatures.
• If email isn’t configured, the invite still generates a shareable link you can send manually.
• You can change a teammate’s role or remove them anytime (you can’t remove yourself or the last admin).

Open Account in the top bar to update your name, job title and phone, or to change your password (you’ll confirm your current one first).

Admins manage plans under Billing in the top bar.

Upgrade to Pro opens secure Stripe checkout; Manage billing lets you update your card, view invoices or cancel. Pro is month-to-month.